Ways to Reduce Operation Cost of a Building Maintenance

Charlotte Miller

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In an unpredictable economy and a highly competitive market, the purpose of reports is to allow professionals working in the construction industry to assess their performance against other similar facilities and assist them in identifying areas to save money. In terms of cost savings, one area that should not be neglected is the maintenance of buildings. Building maintenance is often neglected; however, if done correctly, it can help cut costs, save energy, and increase the efficiency of your workforce.

Every time it has been proven that maintenance on buildings if done correctly, has been proven to be a significant element in reducing costs for managing buildings overall.

The best way to begin the discussion is to understand better what proper maintenance for buildings involves. It is a systematic, well-planned, and routine maintenance task that is coordinated to ensure that a building is in its best condition and a secure environment for all its users.

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How to Reduce Building Maintenance Costs in Your Organization?

Reduce Maintenance Request Response Time

Every time there is a problem in your building, the reduced time for reactive maintenance gives you the chance to display the best customer service in the industry. In addition, a pleasant experience for the building’s occupants is an incentive to endorse your company. Respond quickly to maintenance requests and prioritize customer care. There are many ways to reduce the time it takes to respond to maintenance requests.

The most basic is to move from paper-based work orders spreadsheets or systems to the facilities management software. Next? Be sure to have the most current floor plans for each of your buildings so that your maintenance technicians know where they should go to respond to service requests, instead of moving back and back and forth between your workshop and the location for work orders.

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Control Maintenance Tasks Can Be Performed Using Modern CMMS

One of the most common issues that businesses and maintenance personnel face in regulating their maintenance expenses. The most significant cause for that problem is their inability to keep track of maintenance expenses accurately. How can you plug the gap if you don’t know which areas you’re losing money in?

With the help of asset tracking software, it is possible to determine which assets are most expensive. Are you meeting maintenance goals, seeing whether you may be experiencing productivity problems, doing an in-depth cost analysis for various locations, what hours you are using for planned and unplanned maintenance, and more.

To maximize productivity, You should make sure that you install an online CMMS that allows your employees to use it while on the move to check the history of their assets and accurately record things. One of them is time spent, spare parts that are used, and other benefits that come with an application for mobile maintenance.

Manage Inventory and Track It

If the time for repairs isn’t sufficient, the reason may be not having spare parts on hand. One option to solve this issue is to create an amount of similarity among parts and include interchangeable spare parts. Making the same parts work on several machines is an effective way to save money and get technical support from the maker. Also, keep in mind that buying parts in bulk will mean you negotiate lower costs.

Simpler Procedures

Check operational and maintenance procedures for redundant tasks that could be substituted with more efficient techniques or more efficient equipment.

In many cases, the guidelines for a particular procedure can become too complicated because of the additions added over time. If there are many steps or information included, people are likely not to follow all of them and only include the most important details.

Optimize Equipment

Know how to maximize the use of equipment and machinery in order so that you can make the most out of them. One of the most important aspects is making sure that they’re used to serve the reason for which they were created. Make sure you don’t use their lifespan beyond the recommended or operational limits, which can affect their ability to perform efficiently, resulting in frequent breakdowns and expensive repairs.

Automate Preventive Maintenance

Preventional maintenance is often the backseat to urgent issues due to priorities. However, we never complete all maintenance tasks on our buildings due to an absence of time or budget. We spend a lot of our working days making data entries, responding to urgent tasks, and searching for information rather than solving issues. 

The lack of access to this data is the main cause of inefficiency in the management of buildings currently, and it’s the reason we get back into the cycle of reactive maintenance. When you have access to the necessary information on your building and create preventive maintenance cycles using a facility management system, You’ll have a head start on your planning and are just an inch closer to saving time and money.

Review Practices for Training Review

Ensure that your work procedures are designed to ensure maximum security and that maintenance staff is properly trained. Training is required for equipment that you already have in addition to new parts or machinery. Do not skimp regarding the safety of your equipment and operating training because equipment operators and technicians who are injured can cost you multiple ways. 

Final Words

The majority of building owners view maintenance as a cost that is not incurred. Facilities are typically underfunded, which requires facility managers to be creative, resourceful, and even magicians to keep their buildings and equipment functioning. As time passes, this lack of funds creates the chaotic state that many facilities teams currently face. This reactive state can cause an array of expensive issues for businesses that include the need for emergency maintenance, higher costs for energy, and a higher rate of turnover from personnel.