What to Look For When Buying a Printer for Business?

Charlotte Miller

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Are you looking to invest in a new printer for your business? There are so many printing options it can be hard to make the right decision for your organization. Knowing what you are looking for can make the decision process a lot easier. Before you can even determine what to look for, you should evaluate your business needs. What do you need from your printer? 

What Are You Printing?

A business that prints primarily documents will be best off with a printer much different from a company that prints mainly photos. Printers that are optimized to print documents tend to not fare as well with photo printing. Alternatively, a photo printer will likely be overkill for an organization that prints documents. If sharp, crisp text is what you’re looking for, then you will likely benefit from a laser printer. Laser printers are great on ink and are extremely accurate when it comes to printing text. Photos, graphic design, and colour payoff more of what you are looking to optimize? Look into inkjet printers instead. Colour accuracy and vibrancy of laser printers cannot compare to anywhere near that of a great inkjet printer. Printing shipping labels and receipts? Steer clear from inkjet and laser and opt for a great thermal printer instead! Thermal printers don’t use ink at all. Instead, the print is achieved with chemically treated paper and precise heat. 


How Frequently Are You Printing

How frequently you use the printer will change what you should be looking for from your model. The more often you print and the higher volume of the printed material you need to factor in when choosing the right printer. If you print in high volumes, you will want to invest in a printer with a deeper tray, so you won’t have to be constantly loading it. Deeper printing trays can hold up to 1,000 sheets, compared to typical 150-page printers. You may also be interested in a printer with more than one printing tray. This way, you can print on different-sized papers without having to switch out all the old paper. Finally, if you print a lot, look for a printer that doesn’t jam very often. This can help reduce the chance of a printing headache.

How Quickly Do You Need Items Printed

If you are only printing a few sheets of paper at a time, you won’t notice a huge difference when it comes to the kind of printer you use. On the other hand, if you print stacks of documents, speed should be at the top of your priorities. A great laser printer can print documents with a considerable leg up on the inkjet competition. Laser printers are able to print five times faster than many inkjet printers. The average laser printer operates at 20 pages a minute, where inkjet manages around five. 

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Portable or Stationary 

Do you print on the go, or is it all in one place? You may want to consider this element when making your selection. A portable printer can make printing jobs a lot easier if you often print on the go or with a laptop or tablet device. Although, mobile printers are typically smaller and more ideal for small-scale printing jobs as opposed to bigger, more complex jobs. A large office with a high print demand requires a bigger printer, typically one that is desktop. 


Don’t cheap out when it comes to printing quality. The last thing you need is to buy a large printer that can’t handle your print quality requirements. Instead of basing your decision on cost alone, weigh out the specific printer capabilities. Is this printer designed to print text or images more than the other?


How interconnected do you need your printer to be with the rest of the office? If you have more than one person who primarily prints your work, you may not need a printer that connects to the internet. Although, if your entire office prints things or you want the ability to print without hardwiring, you may want to consider a printer with internet capabilities. High connectivity expands your abilities beyond the norm and will make your operations seamless. 


When it comes to a printer, there are more than a few costs to consider. You must think about the initial costs of the printer, along with associated ongoing expenses as well. Initial printer costs range from $250 up to beyond $2,000 depending on size functionality and other specifics.

Ongoing costs include ink cartridges and maintenance. Knowing your monthly printing budget can help determine the best type of printer for you. Laser printers don’t use cartridges and instead use laser toner. Inkjet cartridges don’t last as long as laser toners but are less expensive to purchase. Laser printers typically will require more maintenance costs than the inkjet alternative, but the laser might be the best option for a business concerned about print efficiency. For those concerned about durability and ink costs, the thermal printer may also be something to consider. Thermal printers are effective, don’t require ink and need to be maintained much less frequently.

No matter what kind of printer you have or want to use, make sure you stay stocked up with all your printing essentials. Finding a reliable printing supplier can help keep repair costs down and your printing projects looking pristine and professional! Talk to a professional today for help making your decision now!

Author’s Bio

Nicole Howe is a content writer at BreezeMaxWeb. When she isn’t writing, you can find her walking half marathons, biking, or watching Raptors basketball!